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Ideas for Outsourcing Your Financial Record Keeping Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your financial record keeping online. If you missed the last blog, ‘Ideas for Outsourcing your Multimedia Projects Online’, you can catch up with it here.

Outsourcing various tasks to a virtual assistant (VA) can help free up your time for creativity or to spend time with your family. However, it does seem that some small business owners need a small amount of education to help them see that many of their mundane tasks can be completed successfully by a VA, and this series of blogs is here to help highlight the types of tasks that can easily be outsourced.

When it comes to business financial records there seems to be even more reluctance to outsource this area of the business. Yet the virtual assistant can be a fantastic bookkeeper, helping to keep the accounting records in shape and ready for the end of the year. Here is how a virtual assistant might help with the control of those purse strings.

Accounting Software and Systems

Keeping up to date with the latest developments when it comes to accounting software and financial record keeping online means that the VA will be in a position to be able to find the best financial accounting approach to take for your business.

Once an accounting platform has been chosen, the business owner will be kept up to date on a regular basis with the financial position of the company.

Business Receipts

How often does a typical small business owner keep a stack of receipts in a cardboard box somewhere on a shelf? Due to having so many other things on the plate this is a standard mode of operation for many. Yet, unless those business receipts are categorised or classified as and when they originate there is a good chance that, with the passage of time, they will either become difficult to read due to fading ink or difficult to categorise due to fading memory. The VA can immediately record the exact details of these receipts.

Account Monitoring

Cash flow can be a major headache for any business owner. It’s all very well establishing a budget at the beginning of the year, but the issues associated with cash flow can become more of a headache and can even be challenging to the business survival if not constantly monitored. A virtual assistant can – and should – help to create monthly or even weekly financial summaries and help to ensure that cash flow issues are clearly identified well ahead of time. It’s also important to ensure that monthly bank reconciliation is cleared so that the business never runs into problems with adequate funding.

It is always beneficial for a business owner to seek to generate and maintain a highly professional two-way relationship with the virtual assistant. Trust should be established early on in the relationship and this will enable the business owner to delegate financial record keeping matters to the VA with confidence.


Next time we shall look at Ideas for Outsourcing Your Content Creation Online.

See you soon
Emma x


If you would like to chat and discuss further how a VA can help support you with your business contact me or drop me a message over on my Facebook page, it would be great to hear from you.


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Blogs in the “How Virtual Assistants can Help Small Businesses” series…

Ideas for Outsourcing Your Blog Maintenance Online
Ideas for Outsourcing Your Social Media Online
Ideas for Outsourcing Your Daily Schedule Online
Ideas for Outsourcing Your Design Projects Online
Ideas for Outsourcing Your Web Development Online
Ideas for Outsourcing Your Multimedia Projects Online
Ideas for Outsourcing Your Content Creation Online
Ideas for Outsourcing Your Project Management Online
Ideas for Outsourcing Your Administration Online


Emma Setterfield

After ten years working in Project Management I was given the opportunity to run a scuba diving centre, and enjoyed working with various types of people in the industry from customers to suppliers. This experience created excellent customer service skills. I now own my own business offering blog maintenance, online marketing support and virtual admin and typing services to help people run their businesses smoothly without having the stress of dealing with the administrative activities that can take up so much time. I don't shy away from a challenge, I face it head on and find out how best to meet it.

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