Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your project management online. If you missed the last blog, ‘Ideas for Outsourcing your Content Creation Online’, you can catch up with it here.
Project management involves drawing together the necessary resources and relevant individuals to ensure that the common goal is achieved. A structure must be in place to ensure that everybody is on the same page and to keep the project running to schedule. To make sure that deliverables are met it takes somebody to oversee the whole project and to keep on top of its maintenance and management. As this is a very time-consuming task for the typical small business owner, it makes sense to outsource the project management to a virtual assistant (VA). They will have knowledge of the first class solutions available and are very familiar with how these systems operate.
Project Management Tools
As cloud computing has become more and more established in recent months and years, it has become a lot easier for geographically dispersed members of the team to keep in touch. This has led to a proliferation in the growth of specific project management tools designed for this purpose. However, many of these tools are designed for targeted purposes and it can be difficult to choose what tool to use. Nevertheless, the virtual assistant will invariably have had experience in using many of these tools and can advise the small business owner about the initial selection.
Project Management Establishment
In consultation with the business owner, a virtual assistant can readily establish the infrastructure associated with project management and can reach out to all the necessary individuals to bring it all together. Many of these individuals may be part of the virtual assistant team in any case, but others may be specific vendors, business partners and even clients in many respects. Of course not every engaged individual should have access to every element associated with the project or specific information related to it. Therefore, the virtual assistant can delegate responsibility and set up accessibility accordingly.
Project Management
The virtual assistant can manage the project on a day to day basis and provide regular reports to the business owner to keep them up to date with progress. The business owner does not need to dedicate valuable time to supervision as the VA can instantly keep up with any issues, deadlines that are not met by specific individuals, scope creep and so on.
Project Management Reviews
As well as regular reports the virtual assistant can review and assess any revisions to the way that a project management solution is unfolding and advise whether a new platform should be considered if it is seen to be a lot more powerful and practical.
The secret to expansion when it comes to any small business is to outsource and delegate and then move on to the next subject. Whenever a new project is initiated it should, therefore, be handed off to the virtual assistant as soon as possible.
Next time we shall look at Ideas for Outsourcing Your Administration Online.
See you soon
Emma x
If you would like to chat and discuss further how a VA can help support you with your business contact me or drop me a message over on my Facebook page, it would be great to hear from you.
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Blogs in the “How Virtual Assistants can Help Small Businesses” series…
Ideas for Outsourcing Your Blog Maintenance Online
Ideas for Outsourcing Your Social Media Online
Ideas for Outsourcing Your Daily Schedule Online
Ideas for Outsourcing Your Design Projects Online
Ideas for Outsourcing Your Web Development Online
Ideas for Outsourcing Your Multimedia Projects Online
Ideas for Outsourcing Your Financial Record Keeping Online
Ideas for Outsourcing Your Content Creation Online
Ideas for Outsourcing Your Administration Online
