Ideas for Outsourcing Your Administration Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your administration online. If you missed the last blog, ‘Ideas for Outsourcing your Project Management Online’, you can catch up with it here.

As a small business owner, if you recorded the time it took for all the tasks you carried out in your business each day for at least a week, you would probably find that 50% of your valuable time is taken up with tasks that really should be outsourced to a virtual assistant (VA). Let’s take a look at a few examples of where a virtual assistant can help you relieve a lot of that administrative headache.

Handling of Usernames and Passwords

It’s really amazing just how many individual web pages require registration, the creation of a username and password. Some of the sites must be secure, of course, while others do not really contain any sensitive information but want to restrict access. A virtual assistant can help keep a secure database of all this information.

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Ideas for Outsourcing Your Project Management Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your project management online. If you missed the last blog, ‘Ideas for Outsourcing your Content Creation Online’, you can catch up with it here.

Project management involves drawing together the necessary resources and relevant individuals to ensure that the common goal is achieved. A structure must be in place to ensure that everybody is on the same page and to keep the project running to schedule. To make sure that deliverables are met it takes somebody to oversee the whole project and to keep on top of its maintenance and management. As this is a very time-consuming task for the typical small business owner, it makes sense to outsource the project management to a virtual assistant (VA). They will have knowledge of the first class solutions available and are very familiar with how these systems operate.

Project Management Tools

As cloud computing has become more and more established in recent months and years, it has become a lot easier for geographically dispersed members of the team to keep in touch. This has led to a proliferation in the growth of specific project management tools designed for this purpose. However, many of these tools are designed for targeted purposes and it can be difficult to choose what tool to use. Nevertheless, the virtual assistant will invariably have had experience in using many of these tools and can advise the small business owner about the initial selection.

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Ideas for Outsourcing Your Content Creation Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your content creation online. If you missed the last blog, ‘Ideas for Outsourcing your Financial Record Keeping Online’, you can catch up with it here.

These days it is important for a business to establish itself as a market leader and an organisation worthy of trust when it comes to the sale of products or services. Creating a steady stream of content will help do this and also help keep the business ahead of the competition. What type of content is crucial and how can the business owner ensure that this time-consuming task is constantly engaged?

Website Content

Whenever a website is created and published it must have a purpose. This purpose must be clearly in line with the wants and needs of the organisation’s prospects. Initial research must be conducted to find out exactly what a prospect may be looking for in relation to specific keywords. Once the keywords have been established content must be created to populate the pages of the website with highly relevant and targeted information. This can be a very challenging proposition to the typical small business person due to its specificity. The virtual assistant, however, is very well aware of what needs to be done.

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Ideas for Outsourcing Your Financial Record Keeping Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your financial record keeping online. If you missed the last blog, ‘Ideas for Outsourcing your Multimedia Projects Online’, you can catch up with it here.

Outsourcing various tasks to a virtual assistant (VA) can help free up your time for creativity or to spend time with your family. However, it does seem that some small business owners need a small amount of education to help them see that many of their mundane tasks can be completed successfully by a VA, and this series of blogs is here to help highlight the types of tasks that can easily be outsourced.

When it comes to business financial records there seems to be even more reluctance to outsource this area of the business. Yet the virtual assistant can be a fantastic bookkeeper, helping to keep the accounting records in shape and ready for the end of the year. Here is how a virtual assistant might help with the control of those purse strings.

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Ideas for Outsourcing Your Multimedia Projects Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your multimedia projects. If you missed the last blog, ‘Ideas for Outsourcing your Website Development Online’, you can catch up with it here.

Video has become very popular and it shouldn’t come as a complete shock to us that almost everyone prefers to watch a moving image rather than read something in order to pick up the same information. Both video and audio represent dynamic media options as they are now both available and accessible to every small business owner online. There is quite a lot to appreciate technically, however, but get the right virtual assistant and they will know exactly what to do.

Video Creation

As a small business owner you have a story to tell, why not turn that story into a video? Let your virtual assistant help you to create a video, with audio overlay based on voice or music. These videos can be as simple as a slideshow format or they can be a lot more sophisticated. Let your virtual assistant create short videos for Facebook and Instagram, or add to your YouTube channel or website. You could even start with outsourcing the design work associated with creating the video to your virtual assistant.

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Ideas for Outsourcing Your Web Development Online

Following on from the last blog, where we looked at ideas for outsourcing your design projects, in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your web development online. If you missed the last blog, ‘Ideas for Outsourcing your Design Projects Online’, you can catch up with it here.

When was the last time that you, as a small-business owner, updated your website?

 For many of you, the answer may be quite some time ago, due to the fact you are so busy dealing with clients, marketing initiatives and a whole host of other distractions. Your website must be a dynamic property that is a joy to visit and regularly updated. Here we are going to look at tasks that can be delegated to a virtual assistant (VA) so that your website is in a consistent state of development.

Website Build

According to a study by B2B research firm Clutch.co, less than two thirds (64%) of small businesses have a website, so there is over a third of small businesses that do not have one at all, and this could be down to the fact that they don’t know where to start. A virtual assistant can get a website up and running for a business in a remarkably short amount of time given the correct initial guidance and direction. 

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Ideas for Outsourcing Your Design Projects Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your design projects. If you missed the last blog, ‘Ideas for Outsourcing your Daily Schedule Online’, you can catch up with it here.

If you have ever tried using Adobe, Corel or some other desktop design programme you have probably found that they have quite a steep learning curve. You can learn the programmes yourself but it all takes time, time that you probably don’t have. As a small business owner, you should be working on business creation and not on all of the ancillary elements associated with marketing your business. This is where having a virtual assistant (VA) onboard can help.

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Ideas for Outsourcing Your Daily Schedule Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your daily schedule online. If you missed the last blog, ‘Ideas for Outsourcing your Social Media Online’, you can catch up with it here.

Many small business owners are aware of outsourcing, but are they aware of what tasks can actually be outsourced? It’s not only article writing or maybe some website work, but can also be many of your daily tasks. We will take a look at some ideas that if you outsource these tasks it could free up your time for other matters.

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Ideas for Outsourcing Your Social Media Online

Following on from the last blog in the ‘How Virtual Assistants can Help Small Businesses’ series, we are going to look at ideas for outsourcing your social media online. If you missed the last blog, ‘Ideas for Outsourcing your Blog Maintenance Online’, you can catch up with it here.

Social media as a tool is relatively new to the business world, and eventually, business people started to recognise it as an opportunity to spread the word about their products and services.

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Ideas for Outsourcing Your Blog Maintenance Online

For years businesses have had office staff and personal assistants on their payroll, but times are changing and it can work out more economical to hire a virtual assistant (VA). There are systems available that allow business owners and their teams to collaborate with their VA, or even their virtual team, without ever meeting in person. We shall take a look at some of these systems in a later blog. However, in the meantime, what is a virtual assistant?

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